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Microsoft is changing Office 365’s default document-saving behaviour to OneDrive and OneDrive for Business folder locations, meaning that Office 365 users will save Excel, PowerPoint and Word files directly to folders in the OneDrive cloud storage service.

In a move that sees Microsoft continue to encourage both Windows and Mac users of Office 365 applications to make greater use of the cloud for managing and saving content, this new approach promotes OneDrive and SharePoint Online as the default location for saving the three types of files mentioned above.

Microsoft also points out that this policy will help to reduce the chances of losing Office documents as a result of malware or problems with devices.

When you go to save an Office 365 document using Ctrl+S (Windows), Cmd+S (macOS) or the Save button, the new dialogue box will default to OneDrive or SharePoint Online.

However, the new policy doesn’t alter IT pro-created Office 365 settings, with Microsoft confirming that admin configurations and organisation policies will not be overwritten.

And if OneDrive storage is limited or file sizes are too large to be saved to the default OneDrive cloud storage space, then end users can select a different location from the default one, by choosing from a dropdown menu.

This latest move follows on from the ‘Known Folder Move’ (KFM) feature that was released in June last year for customers on Windows 7, 8.1 and Windows 10. This provides an easy way to redirect documents, pictures and Desktop folders to OneDrive, making it the default location for those files.

Matt Barclay

Solutions Architect

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